Sneham Jewels Pvt Ltd

What Types of Documents Can Be Stored in a Data Room?

If a business wants to complete an M&A or IPO in the future, it will need to exchange a lot of documents with prospective buyers. These documents should be kept secret and safely stored and accessible to those bidding on the deal. A virtual data room allows buyers to look over these files without having to handle the huge amount of paperwork or travel to the company’s offices. A reliable VDR can also stop competitors from accessing these confidential documents.

In general the data room has financial due diligence documents, such as balance sheets, income statements and other reports. There will also be files for intellectual property due diligence that detail the intangible assets of the business like trademarks, branding, and so on. Due diligence could also include a section about tax due diligence, which is important to identify and understand the potential tax liabilities of the business.

Some companies upload whitepapers or pitch decks into their data rooms. These documents provide the potential investor with a concise overview of the issue the company is solving, why they can best solve that issue, and what they intend to take action to solve it. Founders can use their data rooms to provide information about the ongoing fundraising process, including executed legal documents and term sheets. A high-quality data room will come with a set of reporting tools that provide administrators with an at-a-glance view of user activity, which includes the documents that have been viewed and the date and time they were viewed.

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