A formal meeting is a planned discussion on pre-determined topics and objectives, typically led by a chairperson and documented in a document referred to as minutes. These meetings are very well-organized and require an extensive www.boardroomrecords.com/why-public-companies-need-a-board-portal/ amount of planning. They also assign roles to certain people in order to keep the meeting on track.
Informal meetings are the most frequent type of business meeting which includes staff meetings or brainstorming sessions. However more strategic discussions on important matters such as company strategy budget cuts, project management are usually held at formal meetings. The major distinction between informal and formal meetings is that the former tends to have looser structures with a more fluid and fluid conversation.
Meetings that are formal are more likely to have strict protocols such as an agenda, a particular format for notes taken by the notetaker who is an official and formal language used in the notes. Anyone who isn’t at the meeting can then review and access this information later.
In order to conduct a successful meeting, it’s essential that attendees arrive with the information and reports needed for the session. For instance using software for meeting with the ability to send reminders and tasks to attendees is a great method of ensuring everyone is prepared to move on to the next phase of the process. Then, once the meeting is over, it’s essential to follow up with the attendees to provide a recap of what was discussed, highlight key actions, and gather feedback to ensure that future meetings are more productive.