When due diligence timeframes are shortened, efficiency is paramount. Find the VDR that can streamline the process of setting up and maintaining your administrative settings. Use built-in analytics and reporting tools to gain valuable insights into how users are evaluating your content. You can then take proactive steps to deal with any issues that could impact productivity. For example, if HR members spend the majority of their time examining employee complaint records, it could be a problem that you must nip in the bud.
Make sure that your vdr is clean, consistent file structure and an intuitive search function. This allows users to quickly locate the files they need without rummaging through irrelevant documents. A VDR that permits detailed viewing can provide important compliance information. For example you can look at the page-level user activity for all files and folders to track who has reviewed the particular document and for how long. This lets you set appropriate security guidelines to prevent unauthorized disclosures, and keep your deal moving forward.
It is also recommended to look for a VDR that allows you to easily integrate with your existing software. This will let you automate a range of everyday activities, like uploading new documents directly from your desktop computer into your VDR workspace. You can modify these documents immediately using your own application. This will allow you to avoid wasting time copying and pasting documents back and forth between your VDR and office software.