The risk of technical issues is high when holding an online meeting. One of your board members might have a slow connection to the internet or his battery could die during the meeting. It is a good idea to ask remote attendees to test their equipment in advance. Also you can offer them training and support to ensure they are prepared to use your board portal before the actual meeting begins.
In addition to the standard capabilities, it is crucial to find a digital boardroom that offers high-level security and compliance. The most secure online board portals secure your data at the server level and allow users to alter the access of different users to certain documents.
Another essential feature is the ability to record votes. In contrast to the traditional show-of-hands system, recording the results of a vote in your virtual boardroom will provide transparency and accountability. It will also reduce the time required to make board resolutions and improve the efficiency of your meetings.
The software should be easy to use and understand for everyone, even if have less tech-savvy guests. Furthermore, it should be compatible with all platforms including smartphones and tablets. It is also required to be compatible with printers. Some board members prefer printing documents or presentations, due to a variety of reasons. Chat functions must be available in the digital boardroom to facilitate rapid collaboration.